Proposal Executive
(Proposal)

• Preliminary study of the enquiry and the basic scope of supply & concept of system.
• Understand client’s requirement and basis for the system design and selection.
• Detailed study of relevant MR documents like (Technical specifications, Scope of supply, Exclusion, Process datasheets, P&ID’s, PFD, plot plan, testing and documentation requirements)
• Planning, organising & time management to submit techno-commercial offer as per the offer submission schedule.
• Process Design/ Mass Balance/ Equipment Parameters
• Sub-supplier correspondences and sourcing. (Vendors Communications)
• Sending enquires of major critical components/ items to sub-vendors (according to client’s approved vendor list)
• Obtain offers from sub-vendors within the shortest span of time.
• Technical & commercial evaluation of sub-suppliers offers for the major critical components/ items to insure that the received offer is in compalince with client’s specification & process requirement.
• Cost estimation of the system, insuring all items are covered in the costing part.
• Cost estimation of overheads, services/ manpower required to execute the offered system/ project.
• Preparation of detailed technical & commercial offer along with compliance/ deviation statement.
• Prepare technical offer including deviations/ clarification/ important notes, scope of supply & work, equipment specifications & exclusions. 
• Prepare commercial offer including price break down & optional prices as per the client’s requirement along with payment terms & conditions, delivery schedule, domestic/ foreign field service policy & other necessary like performance/ equipment warranty, offer validity & confidentiality agreement.
• Prepare dully filled compliance statement, quotation request check list (as per client’s requirement)
• Review the project with the Proposals Manager for comments and approval
• Submit the Techno-Commercial offer.
• Reply to the Technical Queries (TQ), that are raised by the client.
• Provide all necessary information/ documents to the client to get the technical approval on AES offer.
• Attain technical meetings with the clients
• Prepare revised techno-commercial offer in line with all till date correspondence (all TQ Reply) with client.
• Attend technical meeting/ conference calls with clients.
• Post Order Correspondence with Internal team members
• Prepare handover report for the awarded project.
• Prepare rationalized internal proposal including all updated correspondences with the client & sub-supplier.
• Prepare detailed and squeezed rationalized estimation sheet.
• Handover of the rationalized internal proposal, handover report & rationalized estimation sheet to the project team for further execution of the awarded project
• Attend project kick-off meetings
• Assist the project & procurement team during the execution of the project.
• To perform the job successfully, an individual should demonstrate the following competencies :
• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
• Design - Generates creative solutions; Translates concepts and information into images; Uses feedback to modify designs; Applies design principles; Demonstrates attention to detail.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork - Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue ; Conserves organizational resources.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.